Administrative Assistant

About the role

Administrative Assistant supporting multiple teams within Cubist Systematic Strategies’ Systematic Investing and Business Development division in New York. The role covers scheduling, travel, expenses, recruiting logistics, events, and operational coordination while requiring strong communication, judgment, prioritization, attention to detail, and proficiency with Microsoft Office.

Responsibilities

• Manage calendars, coordinate meetings, and book conference rooms for multiple teams.
• Partner with teams to reduce workload and improve operational efficiency.
• Create, process, and track expense reports.
• Arrange domestic and international business travel.
• Coordinate campus recruiting logistics, including travel, catering, swag, and related arrangements.
• Plan team and Cubist-wide events while providing administrative coverage as needed.

Requirements

• Bachelor’s degree required.
• Proficiency with Microsoft Outlook, Excel, and Word required.
• Strong communication skills and ability to build relationships with internal stakeholders.
• Ability to anticipate problems, follow up effectively, and manage competing priorities.
• Sound judgment when handling queries, calls, and operational issues.
• Proactive, solutions-oriented approach with strong attention to detail and commitment to ethical standards.