Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months

About the role

This four-month Winter 2027 co-op/internship supports BMO’s Private Wealth team in Toronto through administrative, clerical, records, invoice, scheduling, travel, communications, and office coordination tasks. The role involves routine problem-solving, stakeholder coordination, and escalation under established policies and controls. Applicants must be enrolled and returning to studies.

Responsibilities

• Provide office support, including filing records, maintaining databases, administering documentation, and managing office supplies.
• Process invoices, funding requests, work orders, and budget information; resolve or escalate discrepancies under applicable procedures.
• Schedule meetings, coordinate equipment and catering, book management travel, and prepare itineraries.
• Answer phone inquiries and prepare, edit, distribute, and update communications and departmental procedures.
• Track timesheets, attendance, staff availability, premises changes, relocations, furniture requirements, and vendor coordination.
• Complete standardized tasks under supervision, solve routine problems within established limits, and escalate non-routine issues.

Requirements

• Currently enrolled in an academic program and returning to studies after the co-op or internship.
• High school diploma or equivalent work experience.
• Working knowledge of general office procedures and office equipment, including photocopiers and printers.
• General knowledge of audiovisual equipment for demonstrations, maintenance, and troubleshooting.
• Basic verbal and written communication, organization, collaboration, and teamwork skills.

Preferred Qualifications

• Certificate in Office Administration.

Program And Application

• Submit a cover letter, resume, and unofficial academic transcript with the application.
• Selected applicants will receive additional information about the opportunity and placement process.
• Student programming includes the BMO Academy learning platform, mentorship opportunities, and student-led networking activities.